RULES AND REGULATIONS FOR HOSTEL RESIDENTS
1. HOSTEL MANAGEMENT
1.1 The following officers constitute the Hostel Management:
- a) The Principal of the School
- b) Hostel In-Charge
- c) House Masters/Mistresses
- d)General Secretary (Students)
- e) Room Captains (Students)
1.2 Each hostel is managed by a General Secretary who is resident in the hostel. The diners of a mess may be drawn from different hostels. Each mess is administered by a Warden.
1.3 The students can approach any of the above officers for help, guidance and grievance redress. Representations to higher officers must be forwarded through proper channel.
2.1 At the time of admission of a student into the hostel and at the beginning of every year, each resident is required to submit a duly completed Personal Data Form. The telephone number of the parent with STD code, must be provided. Local Guardian’s address and phone number is optional. Email of the parent (if available) should also be provided. Any change of address / telephone number of the parent / local guardian, at any point of time, has to be intimated to the hostel office in writing, at once.
2.2 The Hostel Management will generally provide minimum furniture and fittings for each room consisting of one each of cot, table, chair, ceiling fan with regulator and, a tube light fitting.
2.3 Rooms once allotted to the students for an academic year will not be changed except on special situations.
2.4 The students are entitled for accommodation in the hostel as long as they are full time registered students. Accommodation will not be provided to any student whose registration is cancelled.Any student who is removed from the Rolls of Institute will automatically cease to be a member of the hostel.
3. CODE OF CONDUCT
3.1.1 All academic lessons, activities, assemblies and games as per the time-table / daily schedule are to be attended. Attendance at all School events and entertainment engagements as calendared is compulsory, unless exemption is granted by the Hostel In-charge / Principal of the School.
3.1.2 No STUDENT may leave the campus without the prior permission of the Hostel In-charge or Principal of the School.
3.1.3 No STUDENT is allowed to leave the Boarding-House after dinner except with the permission of his / her House Staff.
3.1.4 The School’s policy on ‘Leave’ must be respected. During the semester, leave should not be sought, except in the case of the wedding of a blood relative, the demise of a close relative or a medical emergency.
3.1.5 The first port of call regarding leave from parents is the Housemaster / Housemistress.
3.1.6 There will be no negotiations on STUDENT’s leave for Beginning & End-of-Semester. Students are to return on time after vacation / exit / leave. In case of a medical problem, the School must be informed and the STUDENT concerned is expected to return with supporting medical documents which are to be submitted to the Hostel Medical Adviser (HMA). For common ailments, Students can come back to School and stay in Hospital to recuperate.
3.1.7 Sanctioning of leave, cannot be assumed. Students not returning to School on time will face sanctions. For example — in case a student does not return to school on the scheduled day without permission, he/she will have to spend his/her Sports & Activity time in the following days completing all the work that has been missed owing to the delay. Extra time spent in following days will be equivalent to the number of days the student reported late.
3.1.8 Medical leave will only be granted by the Hostel In-charge on the recommendation of the HMA. On return to the School, the STUDENT must deposit all supporting medical documents and medical prescriptions with the HMA.
3.1.9 Leave granted will only extend to two days, apart from the time taken for travel. Leave during the semester will only be granted for:
22.214.171.124 Wedding of blood relative
126.96.36.199 Demise of an immediate family member
188.8.131.52 Visa appointments
184.108.40.206 Urgent medical treatment
220.127.116.11 Entrance Examinations / Interviews
In all such cases, a scanned copy of relevant evidence needs to be submitted with the request for leave. In case leave is sanctioned for a death, the student is not permitted to attend ALL rituals. The maximum leave granted will be 3 days.
Students are not permitted leave just before the formal conclusion of the semester. Roll-call is given the highest importance; hence absence without any prior permission will be treated as a violation of School policy.
3.2 BASIC MANNER AND BEHAVIOUR:
3.2.1 Courteous behavior is the hallmark of a good education (i.e. wishing all staff and visitors the time of day, keeping hands outside pockets, being respectful and courteous in inter- action with others etc.). It is expected that every STUDENT conducts himself / herself in a manner that reflects favorably on the School and its insistence on the highest standards of courtesy.
In the classrooms, Students must maintain a learning environment which implies that decorum and discipline are to be observed.
3.3 HOSTEL: INTERNAL:
3.3.1 All rooms in the Boarding-House must be kept neat and clean during all times of the day.
3.3.2 Beds must be neatly made and covered with counterpanes when not in use (i.e. except during sleeping hours and the afternoon rest-time as per schedule).
3.3.3 No STUDENT is permitted to bolt or lock his / her room at any time of the day or night.
3.3.4 No curtains are to be hung on the doors and windows facing the inner courtyard.
3.3.5 Clothes have to be dried/hung in a discreet way. They should not be the first thing that one sees on entering a house.
3.4.1 The DRESSING ROOM is never to be opened unless due permission is sought from the Housemaster / Housemistress. The STUDENT must be accompanied by the Dame.
3.4.1 No suitcases, bags or boxes are to be kept inside the dormitories. All baggage is to be kept in the DRESSING ROOM.
3.5 BIRTHDAY CELEBRATIONS:
3.5.1 Parents are not allowed to leave parcels or Birthday Cakes for Birthdays at the main gate.
3.5.2 Parents are not allowed to celebrate Birthdays with their ward on School campus.
3.5.3 Birthday party can be organized by HSMs on the assigned café day of STUDENT, after getting prior information from parents.
3.6 BANNED ARTICLES:
3.6.1 Students are not permitted to keep match-boxes, lighters, candles, incense-sticks, firearms, crackers, knives, paper-cutters, weapons or any other potentially dangerous items. Whitener in a bottle / Fevikwik or equivalent /Fevicol jars are not permitted.
3.6.2 No cash, tuck or valuables are allowed in the School. Valuables will not be the responsibility of the School. Any balance of journey money should be handed over immediately (at the beginning of the semester) to the Housemaster / Housemistress to be returned to the parent at the end of the semester against the respective parent’s signature. Any student found in the possession of money, during semester, will face sanctions.
3.6.3 Students are not allowed to operate credit accounts with anybody nor use or keep credit / debit cards.
3.6.4 No expensive personal articles are permitted.
3.7 COMMUNICATION WITH SCHOOL:
3.7.1 Parents may make calls to Housemasters / Housemistresses on their official cell phones from 2:30 pm to 3:30 pm. However, the use of email is the best way to communicate with the School.
3.8.1 No nail paint / colored lip balm / Manicure / Pedicure sets should be brought to School.
3.8.2 Any cosmetics should be handed over in a pouch to the HSM / Dame.
3.9 CLOTHING AND SCHOOL UNIFORM:
3.9.1 Students will wear neat and clean School uniforms at all times in School as well as on the journey home / to School at the end / beginning of a semester, on outings and also when they represent the School.
3.9.2 After classes, Students are to change into games kit or ‘whites’ after a shower or as advised in the daily schedule / calendar.
3.9.2 No STUDENT is allowed to wear ‘floaters’ with the School uniform unless allowed by the (HMA) for medical reasons. Only plain ‘floaters’ are permitted with ‘whites’. No fancy footwear is allowed.
3.9.35 sets of casual home clothes are permitted. 1 set of formal home clothes and an additional 4-5 home t-shirts are permitted.
3.9.4 No alteration of School uniform; especially narrowing of trousers or shortening of skirts.
3.10. DINING-HALL FACILITIES:
3.10.1 Attendance at all meals is compulsory.
3.10.2 No STUDENT is allowed to fast during meal-times for any reason other than Ramzan Fast, unless permitted by the (HMA) for medical purposes. is permitted.
3.10.3 There are no special seating arrangements according to diet or social background and Students are expected to be seated as assigned by the House Staff.
3.10.4 Students are to serve themselves and no junior or any other STUDENT will serve anybody at their tables.
3.10.5 Proper discipline must be maintained during meal-times in the Dining Hall.
3.10.6 No STUDENT is allowed to get any special meal cooked in the Dining area, unless recommended by the HMA.
3.10.7 No STUDENT is allowed the use of the gas-stove provided in the pantry area for any purpose.
3.10.8 Students and Staff are to consume the meals provided by the School in the Dining-Halls only.
3.10.9 There must be decorum observed when grace is said before and after meals.
3.10.10 Students are not allowed to take any cutlery, serving-dishes or any other utensil / equipment out of the Dining Halls. They may not carry anything served outside the Dining Halls, except hot water, if required.
3.10.11 In the Dining-Halls, Students must ensure that vacant places are occupied at the Head of the table / near the Head of the table, as the case may be, engage the Head of the table in conversation, greet visitors entering the Dining-Halls, be polite to support staff and observe table-manners. There should be no wastage of food. Students must consume everything that they have served themselves. Vegetarian Students will serve themselves first.
3.11 ELECTRONIC GADGETS AND ELECTRICAL APPLIANCES:
3.11.1 No electronic gadgets are allowed inside the campus
3.12 FIRE-FIGHTING EQUIPMENT:
3.12.1 Tampering with fire–fighting equipment is prohibited. Such action will call for strict disciplinary action.
3.13 INTER-HOUSE MOVEMENT:
3.13.1 No STUDENT is allowed to enter another House without the permission of the Housemaster / Housemistress concerned.
3.13.2 No senior STUDENT is permitted to enter any junior boys’ dormitory / room. Likewise, no junior
3.13.3 STUDENT is permitted to enter any senior STUDENTs’ room
3.14.1 STUDENTs may not wear any jewelry except wrist-watches. Girls are permitted a pair of simple ear-studs only.
3.14.2 No gold chains are permitted. If a stone is to be worn for religious reasons, the STUDENT must string it on a strong black thread and wear it under his / her uniform.
3.14.3 Finger rings / nose rings / fancy earrings / chains / bracelets are not permitted. Religious rings may be worn on a chain inside the shirt and out of sight. Tattoos are discouraged.
3.15 NO-TOLERANCE POLICY:
The School follows a policy of ‘No-Tolerance’ for the following:
3.15.1 Possession / consumption of contraband such as cigarettes, alcohol, drugs, tobacco or any other intoxicant. Breach will lead to immediate suspension.
3.15.2 Bullying, including physical / verbal abuse and running ‘favours’. Breach will lead to immediate suspension.
3.15.3 Sexual contact with another STUDENT. Breach will lead to expulsion.
3.15.4 The possession and viewing of pornographic materials. Breach will lead to issuance of a Yellow Card and a repeat of the same will result in suspension.
3.15.5 Possession of Cash is not permitted and will lead to issuance of Yellow Card and a repeat of the same will result in suspension.
3.16 PERSONAL HYGIENE:
3.16.1 STUDENTs are expected to bathe every day. Boys must have a neat short hair-cut (above the collar and ear-level). Girls with shoulder-length hair must tie up their hair. Long hair must be braided. Parents are to ensure that on returning from vacation the STUDENTs have the appropriate hair-cut.
3.16.2 Girls are only permitted black ribbons or black bands to tie up their hair.
3.16.3 Cult haircuts are not permitted.
3.16.4 Nails must be cut regularly and kept short and clean.
3.16.5 STUDENTs are not allowed to colour, dye or bleach their hair. Use of henna is not permitted on the hair or body.
3.16.6 No piercing of any visible part of body, including nose piercing, is allowed except for girls who can get their ears pierced. Only a set of small ear-studs may be worn.
3.16.7 Smoking and consumption of alcoholic drinks and / or narcotic drugs in the hostel premises is strictly prohibited. Students shall not enter the hostel premises in intoxicated state and should not possess such materials. Severe action will be taken if any resident is found to violate this, resulting in expulsion from hostels and rustication from the Institute. Hostel zone is a smoke-free zone in the Institute. Students should not smoke inside the hostel / room / common room / dining hall / toilets / corridors / terrace etc. Depending on the case, the management reserves the right to take direct disciplinary action, amounting to even expulsion at short notice from the hostel.
3.17 PREP TIME AND ‘ LIGHTS-OUT’ :
Prep time is to be strictly followed as per daily schedule.
3.17.1 Prep (pre-dinner and post–dinner) is to be conducted in complete silence and STUDENTs are not allowed to consult each other during this time.
‘Lights-out’ timings are to be strictly followed.
3.17.1 Prefects and STUDENTs of upper Classes are are permitted a maximum of 30 minutes of extra study– time after ‘Lights-Out’ (in their room with the use of the Toye unit light). However, complete ‘Lights-Out’ is to be maintained after 11:00 pm.
3.17.1 Post dinner, STUDENTs are not permitted to move out of the House except in special circumstances / emergency with the permission of the House Staff who will keep the Deputy Head informed of such special circumstances.
3.18.1 The School reserves the right to conduct searches of rooms, dressing-room, clothing, bedding, boxes or any other personal effects of STUDENTs.
3.18.2 STUDENTs are expected to organize clearing of all articles from allocated spaces occupied on the last day of each semester. The School will not be responsible for any article left behind.
3.19.1 The School Captain can issue a ‘Blue Card’ for unpunctuality, slackness, untidiness or any other minor non-compliance of the School Policy. The Housemaster / Housemistress must be informed of this and all punishments by Prefects must be recorded in the Punishment Book monitored by the Housemaster / Housemistress.
3.19.2 AQAMAT believes in assisting a STUDENT to learn acceptable behavior in a community living and our endeavor is to promote good behavior. Our belief is that good behavior is a perquisite to effective teaching and learning. For major acts of Misbehavior like disrespectful, argumentative, rude, confrontational, intimidating etc. the Housemaster / Housemistress / Staff member may recommend that the Principal of the School issue a ‘Behaviour Card’.
3.19.3 The Housemaster / Housemistress / Staff member may recommend that the Principal of the School issue a ‘Yellow Card’ to a STUDENT for non-compliance of School Policy or use of unfair means during tests / examinations. A ‘Yellow Card’ issued to a STUDENT will result in a formal written information to the parents by the Hostel In-charge. Two ‘Yellow Cards’ in one academic year will lead to the removal of the STUDENT from the School. In addition, the Housemaster / Housemistress may curtail Common-Room rights, Cafe visits and Outings.
3.19.4 For Academic underperformance, an ‘Academic Card’ will be given by the Principal of the School on the recommendation of the Academic In-charge of the School. An ‘Academic Card’ issued to a STUDENT results in formal written information to the parents by the Academic In-charge of the School. An ‘Academic Card’ holder will additionally attend morning prep, everyday instead of morning conditioning as well as extra study time on Sunday in the morning. An ‘Academic Card’ holder may also be barred from representing their House or School if it is deemed to be interfering with their studies.
3.20.1 All STUDENTs are expected to participate in sports on a regular basis as scheduled by the School. However, if a STUDENT is unfit for any medical reason, due sanction needs to be taken from the Principal of the School on the recommendation of the HMA with supporting medical documents.
3.20.2 Organized House practice sessions or matches are not allowed on Sundays / holidays / working-days or early morning without permission from the Principal of the School and the recommendation of the Sports and Extra Curricular In-charge.
3.20.3 No STUDENT is to be punished for under-performance in any sport.
3.20.4 If a STUDENT has been medically excused prior to a match, permission has to be sought from the HMA before allowing the STUDENT to participate in the match.
3.20.5 The School will not tolerate dangerous play or unsporting behavior.
3.20.6 If a STUDENT has been exempted from sports due to medical reasons, under no circumstances will such a STUDENT be allowed to participate. Housemasters / Housemistresses need to take special care on this front.
3.20.7 Sports equipment is to be kept with the Sports and extra-curricular Department or Housemaster / Housemistress and is not to be kept in the dormitories.
3.21.1 Whitener in a bottle / Fevikwik or equivalent / Fevicol jars / paper-cutters are not permitted.
3.21.2 Correction pens / small tubes of fevicol (single use) will be permitted. For Classes 5-8 child proof scissors and for Classes 9-12 small round top scissors are permitted.
3.22 TRAVEL AND EXIT FROM SCHOOL:
3.22.1 STUDENTs are only allowed to travel with School Escorts sanctioned by the School Management.
3.22.2 STUDENTs may go out only with their parents or with local guardians carrying a letter of authority from the parents of the child concerned. Under no circumstances will STUDENTs be allowed to leave with drivers. Should a parent not come to collect his / her ward, the STUDENT will be detained in School till the parent arrives.
3.22.3 Parents may not stay in the School after 5:00 pm.
3.22.4 Parents / guardians are not permitted inside the Boarding-Houses at any time, except on the first and last day of the term.
STUDENTs must adhere to the following guidelines in relation to keeping food / tuck:
3.23.1 No STUDENT is allowed to keep food in their dormitories / rooms.
3.23.2 Dry tuck such as Jams, Pickles, Coffee, Tang, nutritional supplements such as Horlicks / Bournvita and Cereals may be kept in the Dressing Room.
3.23.3 Chewing Gum is strictly prohibited. Instant Noodles of any kind / Aerated drinks / Energy drinks are also not permitted.
3.23.4 At the beginning of each semester, all tuck should be stored in the dining-hall and consumed within 3 days of the School reopening. Any remaining tuck will be given to the Social Service League for distribution.
3.23.5 STUDENTs are discouraged from bringing cooked food as this poses a health hazard.
3.23.6 Meat pickles, being perishable, must be consumed within a week of the start of the semester.
3.24 VIOLENCE AND VANDALISM:
3.24.1 Violence against any member of the School community will not be tolerated.
3.24.2 Destruction or damage by a STUDENT to any School / Boarding-House / another’s property on the School campus will lead to strict disciplinary action.
3.24.3 The School upholds a ‘Zero-Tolerance’ policy towards any attempt to disparage another person’s religion, caste, culture or social or economic background. This also extends to any attempt to hurt the sensitivities of a person who is differently-abled.
3.24.4 No STUDENT is to boycott another STUDENT socially or organize any such boycott.
Excerpts from the Directors of Hon’ble Supreme Court of India in respect of curbing ragging in Educational Institutions
3.24.5 The Head of the institution (Vice-Chancellor/ Director/ Principal, etc.) should take immediate action on receipt of the recommendation of the Disciplinary Committee. He can also take action suo motto if the circumstances so demand.
3.24.6 Freshers should be encouraged to report incidents of ragging. Those who do not do so even when being witnesses or victims, should also be punished suitably.
.When the persons committing or abetting the crime of ragging are not identified, collective punishment could be resorted to as a possible deterrent measure, as it would ensure community pressure on the potential raggers not to indulge in ragging.
4.1 A guest of a resident may be permitted, with the prior approval by the Hostel In-Charge, to stay in hostel for not more than a 24 hours on payment of the necessary charges, as fixed by the Hostel Management from time to time. The guest can be permitted only if the permission is obtained prior to entertaining the guest in the room. For this purpose every person other than resident of the hostel will be considered as a guest for definition.
4.2 Entertaining unauthorized guests will lead to severe punishment including expulsion from the hostel.
4.3 No overnight guests are permitted in a student’s room without permission of the Hostel in-charge.
4.4 No person of the opposite sex either guest or otherwise shall be permitted to stay overnight in any part of the hostel.
5.1 All visitors to the hostel including the parents/guardians will have to make necessary entries in the visitor’s book available at the hostel entrance with the security guard.
5.2 The visit of men students to the women’s hostel and vice- versa is restricted.
6. COLLECTIVE RESPONSIBILITIES
6.1 General damage to the hostel property will be the collective responsibility of all the residents and they will be required to make good such damage, if the students who caused the damage could not be identified.
6.2 Residents should not indulge in practices / activities, which may endanger their own personal safety as well as others.
6.3 Residents will be personally responsible for the safety of their belongings.
6.4 Residents are duty bound to report to the management in case they notice any unwanted incident or undesirable activity going on in the hostel or on the campus.
6.5 Students should not arrange any functions or meeting within the hostel or outside or within the Institute campus without specific permission of the concerned authorities.
6.6 Students should not arrange for any picnic outside without specific permission of the management.
6.7 Residents are required to be conscious of the environment in which they live by keeping it clean, healthy and presentable. Students should not throw litter indiscriminately and should not use non-bio-degradable items, such as carry bags.
6.8 The residents of the hostel are responsible for the safe keeping of their personal belongings. They are advised to keep under lock (preferably a branded one) all items.
6.9 Any case of theft should be reported promptly to the management.
10. HOSTEL FEES FOR STUDENTS
- f) Room-rent/
Electricity Charges – Rs. 3,500/- (per year)
Total – Rs. 10,000/-
10.1 The mess timings are as follows and the students should strictly adhere to these timings:
Morning Tea :
Evening Tea :
11.11 The quantity of food will be unlimited except in the case of special items.
11.12 Non-vegetarian will be served as extra items on specified days of the week.
11.13 Students can entertain their guests in “B” mess only. However, as a special case, they can entertain their parents as guests in their respective messes on prior intimation and on production of guest tokens. Students are not permitted to dine in any mess as self guest.
11.14 The guest rates will be as follows:
Morning Tea : Rs. 10.00
Breakfast : Rs. 40.00
Lunch : Rs. 60.00
Evening Tea : Rs. 20.00
Dinner : Rs. 40.00
11.25 Students other than the Mess Committee Members are not permitted to enter the kitchen or store room of the mess on any account.
11.26 Students are not permitted to cook any food on their own accord in the messes or in their rooms.
11.27 Students on no account whatsoever will be permitted to take food outside the mess. Nor can they take mess utensils such as plate, spoon, tumblers, etc, to their rooms.
11.28 No food will be served in the rooms of the hostel for any student unless a certificate is produced form the Hostel Medical Advisor to the effect that the students’ condition requires the food to be served in their rooms.
11.29 No diner shall waste food. Paying mess bill does not entitle a diner to waste food.
11.30 Assist in maintaining the mess and surroundings neat and clean. No notices shall be pasted on walls. Notices put up on the notice boards should not be removed by the diners.
11.31 All diners shall interact with the mess staff in the dining hall in a courteous manner.
11.32 After eating food, diners shall leave the cup, plate, waste food etc. in the designated bins.
11.33 All diners shall produce ID card and Mess card to dine every time in the mess.
11.34 If any diner is medically ill and requires a special diet (eg.
Oil-less food) he / she can request the Room Captain/House Master to arrange for the same at the mess.
11.35 Students should not bring any pet animals into the mess halls or encourage such practice.
12. RIGHTS OF HOSTEL MANAGEMENT
12.1 Any breach of these rules will invite an enquiry that will be conducted by the Hostel Management. If the student is found guilty, then the Hostel Management will take disciplinary action that it deems fit. Depending on the case, the management reserves the right to take direct disciplinary action, amounting to even expulsion at short notice from the hostel.
12.2 The Hostel Management reserves its right to change these rules from time to time keeping the students informed through general circulars displayed on the hostel notice boards.
HELP US KEEP OUR CAMPUS CLEAN AND GREEN